INSTRUCTIONS FOR A PATIENT SENDING IN A PHOTO
Please note ONLY pictures requested by the practice should be sent to this email address – all other mail will be deleted.
Sending an email, with the requested images attached, will signify that you/the parent/carer/Next of kin understand that the images will be added to the electronic health record and be used to aid in identifying the diagnosis. The images will be stored as part of the electronic health record in line with NHS GGC record retention management guidelines.
For the Practice to process your request correctly please include the following information:
1. PLEASE MARK EMAIL FAO NAME OF Clinician REQUESTING PHOTOS OR BOOKED IN WITH
2. Full name of patient to be uploaded:
3. Date of Birth:
4. CHI No. if known:
5. Condition if known:
6. Area of body photographed:
Guidance for taking images:
• Use a camera or mobile device you are comfortable using. No need to go and purchase a new camera. If there is the option, set camera to highest image quality possible.
• If possible, have somebody else take the images.
• Lighting, make sure you are in a well-lit area or use the device’s flash.
• Background, make sure that you are not stood in front of a window/bright light and that there is nothing in the background (no clutter).
• Location shot, take a photo to show where on your body the area is, only include the relevant part of the body. For example; if the area of interest is on the back try to have only the back in the photograph. This might mean moving closer or further away to get it right. If the area of interest is hard to see draw an arrow on the skin to indicate where it is. If there is more than one area on you that needs to be photographed take a separate photograph for each body part.
• Close up, if necessary take a more detailed image closer to the area but not so close that your device can’t focus. If possible include something that will give a sense of scale; a ruler would be great or try something of a known size like a 5 pence coin.
• Framed correctly, take the image straight on and make sure you leave enough space around the area, so you don’t miss any of it.
• All images in focus, don’t get too close and make sure the image is in focus.